Master electronic records management (ERM). Learn to organize, store, and manage digital records effectively and securely.

Training on Electronic Records Management (ERM)

Course Overview:

In this digital age, efficient management of electronic records is crucial for organizations to maintain compliance, enhance operational efficiency, and protect sensitive data. As businesses increasingly transition to paperless operations, mastering the skills of Electronic Records Management (ERM) is vital to avoid the risks associated with poor data handling and storage, such as information breaches, legal penalties, or operational bottlenecks.

This course covers key concepts such as electronic recordkeeping, compliance with regulations, data security, metadata management, and archiving strategies. It will explore best practices and tools for ensuring the accuracy, reliability, and security of records, as well as the importance of following legal and regulatory requirements for records management. This course is an invaluable resource for professionals looking to enhance their records management capabilities and ensure organizational efficiency, security, and compliance in managing electronic records.

Duration

5 Days

Who Should Attend

  • Records managers and archivists
  • IT professionals responsible for managing data
  • Administrative staff handling records
  • Legal and compliance officers
  • Document control specialists
  • HR personnel managing employee records
  • Anyone involved in the management and maintenance of electronic records
Course Level: Advanced

Course Objectives

By the end of this course, participants will be able to:

  • Understand the fundamental principles of electronic records management (ERM) and its importance in organizational contexts.
  • Implement effective strategies for capturing, organizing, storing, and securing electronic records.
  • Ensure compliance with relevant legal, regulatory, and organizational requirements.
  • Develop policies and procedures for the lifecycle management of electronic records from creation to disposal.
  • Utilize metadata standards to enhance the discoverability and accessibility of electronic records.
  • Manage risks related to electronic recordkeeping, including data breaches and loss of information.
  • Apply best practices for preserving electronic records for long-term storage and archival purposes.

Course Outline:

Module 1: Introduction to Electronic Records Management

  • Overview of records management principles
  • Types and categories of electronic records
  • Regulatory and legal frameworks governing electronic records
  • Importance of ERM in digital transformation

Module 2: Capturing and Organizing Electronic Records

  • Electronic document management systems (EDMS)
  • Metadata: What it is and how to use it effectively
  • Classifying, indexing, and cataloging electronic records
  • Developing a file structure for easy retrieval

Module 3: Compliance and Legal Considerations

  • Compliance with national and international standards (ISO 15489, GDPR, etc.)
  • Legal aspects of electronic records management
  • Audit trails, accountability, and record authenticity

Module 4: Security, Preservation, and Risk Management

  • Data security and protecting sensitive information
  • Digital preservation techniques: Archiving and storage options
  • Risk management in electronic recordkeeping
  • Addressing challenges like data migration and technological obsolescence

Module 5: ERM Best Practices and Implementation Strategies

  • Developing ERM policies and procedures
  • Integrating ERM with existing business processes
  • Best practices for ERM system implementation
  • Case studies and hands-on exercises in electronic records management
Customized Training

This training can be tailored to your institution needs and delivered at a location of your choice upon request.

Requirements

Participants need to be proficient in English.

Training Fee

The fee covers tuition, training materials, refreshments, lunch, and study visits. Participants are responsible for their own travel, visa, insurance, and personal expenses.

Certification

A certificate from Ideal Workplace Solutions is awarded upon successful completion.

Accommodation

Accommodation can be arranged upon request. Contact via email for reservations.

Payment

Payment should be made before the training starts, with proof of payment sent to [email protected].
For further inquiries, please contact us on details below:

Email: [email protected]
Mobile: +254759708394

Register for the Course

Classroom Training Schedules


April 2025
Date Duration Venue Fee Enroll
7 Apr - 11 Apr 2025 5 days Nairobi, Kenya KES 80,000 | USD 1,000 Register
14 Apr - 18 Apr 2025 5 days Mombasa, Kenya KES 80,000 | USD 1,000 Register
21 Apr - 25 Apr 2025 5 days Nakuru, Kenya KES 80,000 | USD 1,000 Register
28 Apr - 2 May 2025 5 days Kisumu, Kenya KES 80,000 | USD 1,000 Register
May 2025
Date Duration Venue Fee Enroll
5 May - 9 May 2025 5 days Nairobi, Kenya KES 80,000 | USD 1,000 Register
12 May - 16 May 2025 5 days Mombasa, Kenya KES 80,000 | USD 1,000 Register
19 May - 23 May 2025 5 days Nakuru, Kenya KES 80,000 | USD 1,000 Register
26 May - 30 May 2025 5 days Kisumu, Kenya KES 80,000 | USD 1,000 Register

Online Training Schedules


April 2025
Date Duration Session Fee Enroll
21 Apr - 25 Apr 2025 5 days Full-day KES 55,000 | USD 550 Register
May 2025
Date Duration Session Fee Enroll
19 May - 23 May 2025 5 days Full-day KES 55,000 | USD 550 Register
For customized training dates or further enquiries, kindly contact us on +254759708394 or email us at [email protected].

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