Enhance HR compliance and records management skills with this training course. Learn legal frameworks, risk mitigation, and digital HR recordkeeping best practices.

Training on HR Records Management & Compliance

Course Overview

The HR Records Management & Compliance Training Course is designed to equip HR professionals with the essential knowledge and skills required to effectively manage employee records and ensure compliance with legal and regulatory requirements. This course provides an in-depth understanding of HR documentation, data protection, and best practices for maintaining accurate and secure personnel records. Participants will gain practical insights into compliance frameworks, risk mitigation, and digital transformation in HR recordkeeping.

Course Duration

5 days

Who Should Attend

  • HR Managers and Professionals

  • Compliance Officers

  • Legal and Regulatory Officers

  • HR Administrators

  • Business Owners and Entrepreneurs

  • Data Protection Officers

Course Level: Intermediate

Course Objectives

By completing this course, participants will be able to:

  • Understand the fundamentals of HR records management and legal compliance.

  • Learn best practices for organizing, storing, and maintaining HR records.

  • Identify key compliance requirements related to employee documentation.

  • Develop strategies to mitigate risks associated with HR data breaches.

  • Implement digital solutions for secure and efficient HR recordkeeping.

  • Ensure compliance with data protection laws, including GDPR and other relevant regulations.

  • Improve audit preparedness through accurate documentation and reporting.

Course Outline

Module 1: Fundamentals of HR Records Management

  • Importance of HR records in organizational management

  • Types of HR records: Employee files, payroll, benefits, and performance records

  • Legal frameworks governing HR records management

  • Case Study: Best practices in HR documentation

Module 2: Compliance and Legal Requirements

  • Key employment laws and regulations affecting HR records

  • Record retention policies and compliance guidelines

  • Confidentiality and employee privacy rights

  • Real-Life Project: Developing an HR compliance checklist

Module 3: Digital HR Recordkeeping and Data Security

  • Transitioning from paper to digital records

  • Implementing HR software for records management

  • Data protection laws (GDPR, HIPAA, and other regulations)

  • Case Study: Secure HR recordkeeping strategies in a digital environment

Module 4: Risk Management and Audit Readiness

  • Identifying and mitigating risks in HR records management

  • HR audits: Preparation and compliance assessment

  • Internal controls and policies for HR record security

  • Real-Life Project: Conducting an HR compliance self-audit

Module 5: Best Practices and Future Trends in HR Records Management

  • Emerging technologies in HR records management

  • AI and automation in HR compliance tracking

  • Ethical considerations in managing employee data

  • Final Project Presentation: Designing an effective HR records management strategy

Customized Training

This training can be tailored to your institution needs and delivered at a location of your choice upon request.

Requirements

Participants need to be proficient in English.

Training Fee

The fee covers tuition, training materials, refreshments, lunch, and study visits. Participants are responsible for their own travel, visa, insurance, and personal expenses.

Certification

A certificate from Ideal Workplace Solutions is awarded upon successful completion.

Accommodation

Accommodation can be arranged upon request. Contact via email for reservations.

Payment

Payment should be made before the training starts, with proof of payment sent to [email protected].
For further inquiries, please contact us on details below:

Email: [email protected]
Mobile: +254759708394

Register for the Course

Classroom Training Schedules


April 2025
Date Duration Venue Fee Enroll
7 Apr - 11 Apr 2025 5 days Nairobi, Kenya KES 80,000 | USD 1,000 Register
14 Apr - 18 Apr 2025 5 days Mombasa, Kenya KES 80,000 | USD 1,000 Register
21 Apr - 25 Apr 2025 5 days Nakuru, Kenya KES 80,000 | USD 1,000 Register
28 Apr - 2 May 2025 5 days Kisumu, Kenya KES 80,000 | USD 1,000 Register
7 Apr - 11 Apr 2025 5 days Kigali, Rwanda USD 1,400 Register
14 Apr - 18 Apr 2025 5 days Kampala, Uganda USD 1,900 Register
21 Apr - 25 Apr 2025 5 days Dubai, United Arabs Emirates USD 3,500 Register
21 Apr - 25 Apr 2025 5 days Zanzibar, Tanzania USD 1,700 Register
28 Apr - 2 May 2025 5 days Johannesburg, South Africa USD 2,300 Register
7 Apr - 11 Apr 2025 5 days Kigali, Rwanda USD 1,400 Register
May 2025
Date Duration Venue Fee Enroll
5 May - 9 May 2025 5 days Nairobi, Kenya KES 80,000 | USD 1,000 Register
12 May - 16 May 2025 5 days Mombasa, Kenya KES 80,000 | USD 1,000 Register
19 May - 23 May 2025 5 days Nakuru, Kenya KES 80,000 | USD 1,000 Register
26 May - 30 May 2025 5 days Kisumu, Kenya KES 80,000 | USD 1,000 Register
5 May - 9 May 2025 5 days Kigali, Rwanda USD 1,400 Register
12 May - 16 May 2025 5 days Kampala, Uganda USD 1,900 Register
19 May - 23 May 2025 5 days Dubai, United Arabs Emirates USD 3,500 Register
19 May - 23 May 2025 5 days Zanzibar, Tanzania USD 1,700 Register
26 May - 30 May 2025 5 days Johannesburg, South Africa USD 2,300 Register
5 May - 9 May 2025 5 days Kigali, Rwanda USD 1,400 Register

Online Training Schedules


March 2025
Date Duration Session Fee Enroll
17 Mar - 21 Mar 2025 5 days Full-day KES 55,000 | USD 550 Register
April 2025
Date Duration Session Fee Enroll
14 Apr - 18 Apr 2025 5 days Full-day KES 55,000 | USD 550 Register
For customized training dates or further enquiries, kindly contact us on +254759708394 or email us at [email protected].

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